Workshop on CLA Licence

If you would like to know more about the CLA licence permitting students and tutors to re-use (photocopy, scan etc.) books, magazines and free-to-view websites, you are welcome to attend a free workshop on Tuesday, 19 June, 1.30 – 3.30 pm, at the college campus in Nuneaton.

Gursh Sangha, from the Copyright Licencing Agency, will speak about the licence itself and good copyright compliance practice. It will be of special use to tutors, team leaders and managers.

For more and how to book a place, please see a leaflet (PDF) or contact College Librarian.


Copying from books and magazines: the CLA Licence

The CLA Licence – of which the College is user – covers photocopying, scanning and retyping of fragments of books, magazines and journals. (Newspapers are covered by a different license and some conditions differ from the CLA Licence)

In addition to photocopying, the following is permitted under the CLA License:

  • scanning extracts from books, journals and magazines published in the United Kingdom;
  • retyping extracts from licensed material onto a computer;
  • storage on a secure network, e.g. on Moodle if the course is protected with an enrolment key;
  • using digital copies in presentation software, e.g. PowerPoint;
  • sending copies by fax or email to the current learners and staff;
  • using digital copies supplied by the British Library.

Under the conditions of the license, learners and staff may photocopy, scan, fax etc. up to 5% or one chapter of a book whichever is greater, or one article from a magazine.


  • the copies may be shared only with the current learners and members of staff;
  • no repetitive copying is allowed, i.e. if one chapter of a book has been copied, no other chapters from the same book can be copied for the same course;
  • digital copies should be uploaded on Moodle courses with an enrolment key and removed once the course is over;
  • copies can be made from the publications purchased by the College, e.g. the college Library, not from personal copies;
  • excluded works, i.e. publications from some countries and publisher and by some authors cannot be copied without their written permission.

Help available:

  • On request, Library staff can scan the required fragments and send them by email to tutors or make them available on the Library Moodle page.

For more, please see the Copyright Licensing Agency website, explanatory leaflet (pdf) and user guidelines (pdf).